HR and recruitment · AI voice agent

Book interviews on the first call, and cut the no-shows.

Scheduling interviews takes days of back-and-forth, and many candidates still do not turn up. This AI agent calls each shortlisted candidate, offers the free slots from your hiring calendar, books the one they choose, sends the details on WhatsApp, and calls again before the interview to confirm or move it.

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30+ languages · Outbound calls · Calendar booking · WhatsApp confirmation
The problem

Why teams automate this call

Recruiters spend hours on calls and messages just to agree a time. Candidates who are busy at work miss those calls, slots go unused, and no-shows waste interviewer time.

What changes
  • Most interviews booked on the first call
  • Fewer no-shows after reminder calls
  • Recruiters spend their time on candidates, not on calendars
How it works

How the call works

  1. 01

    Picks up the shortlist

    Shortlisted candidates come in from your applicant tracking system or a CSV.

  2. 02

    Calls with real slots

    The agent reads open slots from the interviewers' calendars and offers two or three that fit.

  3. 03

    Books and confirms

    The chosen slot is booked in the calendar, and the date, time, address or video link go out on WhatsApp.

  4. 04

    Reminds before the day

    A reminder call or message goes out the day before. Candidates can confirm, or pick a new slot on the spot.

  5. 05

    Updates the recruiter

    Bookings, reschedules and drop-outs are written back, so the recruiter sees the day's plan without making a call.

Example conversation

What the call sounds like

The demo for this use case is being built. Request it and our team will set it up for you, on your own lead flow.

Read an example conversation

AgentHello, this is the hiring team at Northwind Logistics. Am I speaking with Arjun?

CandidateYes.

AgentYou have been shortlisted for the operations manager role. We would like to set up a video interview. I have Tuesday at 11 am or Wednesday at 4 pm. Which works for you?

CandidateWednesday at 4 is better.

AgentBooked for Wednesday at 4 pm with the regional operations head. The video link and details are on your WhatsApp now. I will check in on Tuesday evening to confirm.

CandidateThanks.

AgentThank you, Arjun. Good luck for Wednesday.

Example conversation. The demo for this use case is being built. Names and amounts are made up.

Data

What every call captures

  • Slot booked, with interviewer and format
  • Notice period and current location, if you ask for them
  • Reschedule and cancellation reasons
  • Reminder confirmation
  • Outcome written back to your hiring system
Rules the agent followsThe agent only offers slots that are free in the calendar, never discusses salary beyond the ranges you allow, and passes any candidate question it cannot answer to the recruiter.
Related
AI recruitmentAI appointment bookingTelephonic candidate screeningAll Voice AI demos

Questions buyers ask

The demo is being built. Request it and our team will set it up for you.

Any calendar or scheduling system with an API, including the common office calendar tools and most applicant tracking systems.

Yes. On the reminder call or from the WhatsApp message, they can pick another free slot.

Yes. It can run a short screening before booking. See the candidate screening use case.

Want this for your hiring team?

Request a live demo and our team will set up this demo for you, or build the same flow for your own calls.

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